Proposal Writing Training
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Proposal Writing Training
Proposal Writing Training Course Like public speaking, the thought of writing a proposal is often overwhelmingly daunting to many people. But it doesn’t have to be. They key is to understand what a proposal is all about. A proposal is a plan for solving a problem. Engineers write proposals to do such things as research turbulent boundary layers, design turbine blades and construct jet aircraft engines. The audience for a proposal usually includes both managers and engineers. These audiences view proposals in different ways. While managers review proposals to see if the plan for solving the problem is cost effective, engineers review proposals to see if the plan is technically feasible. Engineering proposals are created for a variety of reasons. Some are written for funding research projects while others are in response to the bidding of mechanical, civil, structural and electrical engineering services for construction projects. Request for proposals (RFPs) are generated by private companies, government agencies and military branches. Engineers, or the staff of an engineering company, create documents that answers the RFP’s requirements, shows the engineers’ past similar work and offers proposed costs to produce the project. It’s extremely important to read the RFP completely before writing. Highlight important areas, such as the due date. Also focus on the time due, as many RFPs dictate specific times, and any definitive requests, such as the project requiring LEED certification. The cover letter should briefly discuss the contents of the entire proposal and the satisfaction of past clients. It’s also a good idea to go into some detail regarding the qualifications of the engineering team. Make sure all of the resumes are up-to-date and reflect the experience requested by the RFP. Highlight the engineers’ experience with projects similar to the one in the RFP. Create and include project costs and work schedules, which will advise the potential client how the engineering team will tackle the project’s tasks and successfully bring it to a conclusion on time and on budget. Create informative captions for all graphics that will accompany the proposal’s copy. Photos should be used to illustrate past projects. Write a conclusion. Similar to the cover letter, the conclusion is the time to reiterate why this proposal should be selected as the winning bid. Proposal Writing Training Course Description Proposal writing training course is designed to teach you how to write a winning proposal. Winning proposals are persuasive and interesting but easy to read. They demonstrate clear objectives, specific time frames, reasonable budget requests and doable deliverables. Through the Proposal Writing Training course, Tonex offers your organization access to our experienced proposal engineers who will teach your staff the key proposal writing techniques needed to develop a fully-compliant and winning proposal. The Proposal Writing Training course will help you understand the concerns of potential funders and try to address their concerns in your proposals. At Tonex, our world class instructors have the experience of working as money seekers and money donors, which makes them pros in both and helps give participants a greater perspective of what potential funders and proposal evaluators are looking for when they read proposals. An ideal partnership occurs when one party has the ideas and the capacity to do a particular work, but no budget to proceed, while the other party has the money to spend but not the other resources necessary to complete the work. A winning proposal, which is properly written and is reached to the proper hands, can bring these two parties together to build a successful partnership. The Proposal Writing Training course intends to teach you how to seek potential partners who are right for your goals and, once you found them, how to present yourself to gain their trust. Audience Proposal Writing training is a 2-day course suitable for all mid- and senior-level staff. The course is particularly useful for:
  • Grants writers
  • Grants directors and managers
  • Proposal contributors and coordinators
  • Business developer
  • Academic grants/funds writers
  • Fund raisers
Training Objectives Upon completion of proposal writing training course, attendees are able to:
  • Define the strategies and proper method for each proposal
  • Apply the suitable proposal style
  • Employ the best approach for winning a proposal
  • Perform a need analysis and write a goal statement based on that
  • Obtain diverse methods to improve writing skills
  • Utilize relevant resources in order to develop a strong case
  • Increase the proposal influence by using proper illustrations and case studies
  • Proofread and edit effectively
  • Polish the proposal up to a level at which it has the shape of a final product
  • Understand how the proposal evaluators would read your proposal
  • Include proper and effective graphs and captions
  • Collaborate effectively with other team members and get necessary information that can improve the proposal
  • Identify and describe the difference between writing proposals and reports
  • Explain the essential elements a proposal
  • Articulate the importance of the executive summary to a successful proposal
  • Incorporate cost analysis properly in a way that both the finance and non-finance people would understand
  • Choose a proper template through which you can edit, add, or delete different sections during the proofreading and final touch phases
  • Use a simple language which is easily understandable yet persuasive and effective
  • Be specific about the outcomes of the proposal
  • Demonstrate the ability of your organization of delivering the proposal promises
  • Build a basic and doable evaluation plan
  • Write a robust and as accurate as possible budget
  • Write your proposal in a “logic model”
  • Identify and write to the funders that are suitable for you
Course Outline Overview Of Writing Proposal
  • Definition of proposal
  • What is the difference between proposal and report?
  • How to spot the funders that are right for you and your organization?
Understanding Proposals
  • Basics of proposals
  • Different types of proposals
  • Key questions you must answer in your proposal
  • Understand thoroughly the objectives of your proposals
  • Learn what will be the most important concerns of your evaluators
  • Know exactly what you are going to deliver
  • Be prepared to prove that you can deliver your promises
  • Know how you want to define the budget
Get Started
  • First step of the process
  • State your goals and objectives
  • Perform a needs analysis
  • Planning
  • Information collection
  • Project concepts and missions
  • Time frame and milestones’ due dates
  • Results and outcomes
  • Budget and costs
Creating An Outline
  • Choosing a general format suitable to the type of the proposal
  • Generating a framework
  • Elaborating details
Researching Potential Funders
  • Define yourself
    • Field of interests
    • Location of the project
    • Type of support you would need
  • Resources
    • Internet research
    • Organize the information
    • Tax related information
Elements Of Proposal
  • Contents
  • Narrative
  • Packaging
Proposal Contents
  • Title and table of contents
  • Executive summary
  • Goal statement
  • Project description
  • Organization information
  • Budget
  • Appendices and supporting materials
Proposal Narrative
  • Generate an outline
  • Choose a meaningful and interesting name for the project
  • Use simple and clear language
  • Apply action words and active verbs
  • Avoid acronyms as much as possible
  • Revise and edit
Needs Analysis
  • Address issues and problems
  • Audience
  • Supporting facts and statistics
Project Description
  • Goals
  • Objectives
  • Methodologies
  • Human resource
  • Collaboration
  • Evaluation
  • Sustainability
Budget And Costs
  • Expenses
  • Incomes
  • Budget narrative
Organization Information
  • Mission and vision
  • Background of the institute
  • Programs and departments
  • Board of staff and executives
Executive Summary
  • Where in the proposal
  • What to include
Appendices And Supporting Materials
  • IRS information
  • Financial documents
  • Staff related information
  • Other supporting materials
Packaging The Proposal
  • Include a cover letter
  • Proposal
  • References
Writing Tips
  • Spelling and grammar check
  • Words
  • Creating paragraphs
  • Use strong transition words
  • Building toward conclusions
Readability Check
  • Check if it is clear and easy to understand for your audience
  • Use readability index
General Hints
  • Educate your audience
  • Ghost the competition
  • Use visual illustrations
Proofreading And Editing
  • How to proofread effectively
  • Editing techniques
  • Checking the accuracy of the facts
  • Peer review
Post Proposal Writing
  • Follow up
  • Make phone calls, build relationships
  • Update your information
  • If you win: Send a thank you letter/email, keep the funder(s) in the loop, make sure they are always updated, build your network with the funder(s) for renewal requests
  • If you lose: Find out why if it’s possible, ask about future funding opportunities, look for other funding resource